PeopleSoft Plan and Course Coordinator, Senior
Location: Academic Assessment
Regular/Temporary: Regular
Job ID: 607946
Full/Part Time: Full-Time
Workplace Culture
NAU aims to be the nation's preeminent engine of opportunity,vehicle of economic mobility, and driver of social impact bydelivering equitable postsecondary value in Arizona andbeyond.
Special Information
- This position is an on-site position which requires theincumbent to complete their work primarily at the FlagstaffMountain campus with or without accommodation. There is apossibility to work remote following 90-day introductoryperiod.
- This position is posted as PeopleSoft Plan and CourseCoordinator, Senior, which is a working title. The NAU system titlefor this position is Course Catalog Coordinator, Senior.
Job Description
This position supports the continued development and advancement offunctions related to Northern Arizona University's academic andcourse catalogs, Coursedog Curriculum Routing Software and theOracle/PeopleSoft student information systems. This role isresponsible for the implementation of undergraduate and graduatecurriculum into Coursedog Curriculum Routing Software and theOracle/PeopleSoft student information systems. The positionrequires daily interaction with university faculty, staff, andadministrators to clarify needs and resolve concerns related toissues that impact curricular functions.
Oracle/PeopleSoft/Coursedog Technical Expertise - 55%
- In Oracle/PeopleSoft and Coursedog, build and maintain courses,supporting requisite structures, and academic structure, asapproved by the College and University Curricular Committees.Ensure accuracy and functionality of setup.
- Serve as a subject matter expert on all tables and fieldsrelated to the course catalog and enrollment requirement groups inthe student information system. Utilize best practices in creatingand maintaining data.
- Review and streamline standard conventions for maintainingcourse catalog data and enrollment requirement groups in thestudent information system. Test and document processes.
- Monitor the reconciliation of courses between the studentinformation system and the curriculum management system to ensuredata is in sync; trouble-shoot and resolve issues as needed.
- Understand the complex interdependencies of data in the studentinformation system associated with course catalog, coursedog,enrollment requirement groups, and schedule of classes toeffectively and collaboratively trouble-shoot and resolve relatedissues.
- Work within Curriculum and Assessment, with Registrar's Officestaff, and the university community to develop new processes andprocedures to make the course catalog and academic structurefunctions of Oracle/PeopleSoft and Coursedog more efficient andeasier to use.
Collaborations and Partnerships - 20%
- Review curriculum proposals and assess impact of proposal.Provide feedback to academic units and approving bodies to ensurethat the academic unit's stated goals for the proposal areattainable.
- Coordinate implementation efforts with college and universitycurriculum committee coordinators, the catalog coordinator, thetransfer articulation coordinator, the Registrar's Office AcademicAdvisem*nt Reports team, and academic units.
- Represent Curriculum and Assessment Office business processesand provide curriculum process expertise in cross-departmentaldiscussions related to academic catalog design and delivery.
- Collaborate and cross train with the Curriculum ProcessAssociate (CPA) to understand the components of curriculumprocessing and Oracle/PeopleSoft/Coursedog platforms to integrateaspects into a single database and eliminate redundancies.
- Regularly review end-user training needs, develop and maintaintraining documentation, and conduct in-person training, asneeded.
- Work closely with colleges, departments, and advisors,responding to questions about their curriculum andOracle/PeopleSoft/Coursedog, resolving problems as needed.
Reporting and Testing - 20%
- Support the following areas through the implementation andreporting of course catalog Oracle/PeopleSoft and Coursedog dataentry and reports: curriculum, scheduling, advisem*nt, enrollment,grading, transcripts, diplomas, admission, transfer work,articulation, and degree posting.
- Conduct regular testing of Oracle/PeopleSoft and Coursedogmaintenance packs, updates and fixes, delivered bundles, and majorsystem upgrades, as well as system modifications unique to NAU, toassure the quality of systems implemented and changed.
- Research and test enrollment issues in Student Records andsupporting areas.
- Identify and investigate technical concerns related to directlysupported functions and work with university business analysts andprogrammers/developers to resolve them. Test results andmodifications in Oracle/PeopleSoft and Coursedog.
- Continuously build knowledge about Oracle/PeopleSoft andCoursedog software and how it can best be used to support coursecatalog and academic structure functions at NAU by participating inindustry listservs, conferences, and user groups.
- Write and run queries to research issues and produce ad hocreports.
Other - 5%
- Perform other duties as assigned.
Minimum Qualifications
- Bachelors degree in a related field AND three years ofdemonstrated experience working with core functions in theOracle/PeopleSoft Student Records module; OR
- Any equivalent combination of experience, training and/oreducation.
Preferred Qualifications
- Five years of demonstrated experience working with corefunctions in the Oracle/PeopleSoft Student Records module.
- Knowledge of college and university curriculum, policies, andprocedures.
- Familiarity with the functions of a Registrar's Office orOffice of Curriculum & Assessment.
- Advanced user experience with student information systems:Oracle/PeopleSoft, etc. Experience with managing system setupand/or researching and resolving system problems preferred.
- Experience running tests of data integrity.
- Experience with database structures and query tools.
- Familiarity with the culture of higher education.
Knowledge, Skills, & Abilities
- Skill in Oracle/PeopleSoft execution; in coordinatingactivities, evaluating data, and establishing priorities.
- Strong logical analysis and problem-solving skills. Ability toanalyze problems and make well-reasoned, sound decisions.
- Very strong attention to detail.
- Demonstrated ability to meet deadlines.
- Flexible and able to adapt to change.
- Strong interpersonal and customer service skills.
- Excellent communication and presentation skills.
- Demonstrated ability to work effectively and efficiently in ateam setting.
- Excellent computer skills: Microsoft Office (Word, Excel,Access), database use/setup, Internet.
- Ability to work independently and be a proactive problemsolver.
Background Information
This position has been identified as a safety/security sensitiveposition. Therefore, per AZ Revised Statute, Northern ArizonaUniversity requires satisfactory results for the following: acriminal background investigation, employment historyinvestigation, degree verification (in some cases) andfingerprinting. If you are applying for a job that requires a CDL,you will be required to register with the Federal Motor CarrierSafety Administration Drug & Alcohol Clearinghouse and adhereto the clearinghouse requirements. Additionally, as an employer inthe state of Arizona, NAU is required to participate in the federalE-Verify program that assists employers with verifying newemployees' right to work in the United States. Finally, each yearNorthern Arizona University releases an Annual Security Report. The report is a resultof a federal law known as the Clery Act. The report includes Cleryreportable crime statistics for the three most recent completedcalendar years and discloses procedures, practices and programs NAUuses to keep students and employees safe including how to reportcrimes or other emergencies occurring on campus. In addition, theFire Safety Report is combined with the AnnualSecurity Report for the NAU Flagstaff Mountain Campus as thiscampus has on-campus student housing. This report discloses firesafety policies and procedures related to on-campus student housingand statistics for fires that occurred in those facilities. If youwould like a free paper copy of the report, please contact theNAUPD Records Department at (928) 523-8884 or by visiting thedepartment at 525 E. Pine Knoll Drive in Flagstaff.
Salary
Salary range begins at $54,779. Annual salary commensurate withcandidate's qualifications and related experience.
FLSA Status
This position is exempt from the overtime provisions of the FairLabor Standards Act (FLSA) and therefore will not earn overtime orcompensatory time for additional time worked.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellentbenefit package including generous health, dental and visioninsurance; participation in the Arizona State Retirement System;paid vacation and 10 holidays per year; and tuition reduction foremployees and qualified dependents. More information on benefits atNAU is available on the Human Resources benefits website. Classified Staffemployees are in a probationary status for their first six monthsat NAU. NAU is a tobacco and smoke-free campus. Employees offered aposition will be eligible for state health plans (including NAU'sBCBS Plan). New employees are eligible for benefits on the first day of the payperiod following their enrollment, after their employment date.Employees will have 31 days from their start date to enroll inbenefits. Additionally, new employees will begin participating inthe Arizona State Retirement System, and the long-term disabilitycoverage that accompanies it, on the first of the pay periodfollowing 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunityfor professional development. New employee on-boarding training includes courses tobe completed within the first 30 days.
Immigration Suppt/Sponsorship
NAU will not provide any U.S. immigration support or sponsorshipfor this position.
Application Deadline
July 1, 2024 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button onthis page. You must submit your application by clicking on the"Submit" button by midnight of the application deadline. If youneed assistance completing your application there are instructionsavailable on the Human Resources website or in person in theHuman Resources Department located in Building 91 on the NAU Campus- on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonableaccommodation to participate in the hiring process, please contactthe Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ86011.
Equal Employment Opportunity
Northern Arizona University is a committed EqualOpportunity/Affirmative Action Institution. Women, minorities,veterans and individuals with disabilities are encouraged to apply.NAU is responsive to the needs of dual career couples.
NAU is an Employer of National Service. AmeriCorps, Peace Corps,and other National Service alumni are encouraged to apply.
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