Current Vacancies at Aspen Pharma Group | MyJobMag (2024)

Posted: Jun 1, 2024

Deadline: Not specified

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Description

• Assist Finance Lead: Costing and Management Accounts in preparing final costs for tenders and budgets.
• Prepare preliminary costs and commercial evaluations for various business decisions.
• Prepare standard cost variance analysis on reporting variances.

Requirements

Cost Accounting

• Assist with budgets, tenders, and reviews.
• Prepare product and preliminary costings, specific cost impacts and carry out associated procedures.
• Record cost information for use in expenditure control
• Maintain financial system integrity, including checking signal codes are applied correctly and product costs are complete and accurate.
• Maintain costing database.
• Implement and review changes to item master.
• Applied marginal costing where applicable for transfer pricing.
• Ensure all transfer pricing mark ups are adhered to.
• Roll up new products.
• Assist in month end closure of the General Ledger and other reconciliations, as required.

Analysis and Reporting

• Perform and report on feasibility studies.
• Analyse and report on changes in products, materials, and methods to determine effects on cost (commercial evaluations)
• Conduct and report on cost review and analysis and on benchmarking and trend analysis
• Analyse and advise on factors affecting prices and profitability.
• Prepare and provide reports on standard cost variances.

Operational Input

• Provide technical and operational input on operational planning of the unit and on the prioritization of objectives.
• Indicate required changes in resources to enable achievement of work objectives.
• Monitor and control the use of assets and resources within area of responsibility.
• Apply advanced understanding of area of specialization.
• Analyse concepts and suggest streamlined procedures.
• Provide information for reports, as required by Supervisor.
• Compile standardized reports and consolidate documents.
• Comply with document filing requirements and maintain and update records and systems as required.
• Update SOPs on a continual basis
• Undertake IT improvement projects, where required.

Skills Required

Background/experience

• 4 to 6 years’ experience in an accounting role in a manufacturing organization
• BCom Degree in Financial Field or equivalent

Specific job skills

• Computer literacy: proficiency in Excel, Word, PowerPoint, and a fully integrated ERP system

Competencies

• Offering Insights
• Maintaining Accuracy
• Managing Performance
• Interrogating Information

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Overview

• Monitor manufacturing compliance to GMP and statutory requirements
• Monitor adherence to guidelines, procedures and document controls
• Deliver expected value stream targets as per business requirements
• Facility GMP compliance
• Team and process development

Responsibilities

Staff development

• Train new Pharmacists and PMAs on SOPs in transition period
• Ensure pharmaceutical and supervisory team training is compliant
• Oversee staff professional development to ensure team value add is realized
• Facilitate training sessions as required
• Mentorship and guidance to pharmaceutical teams

Product release management

• Facilitate end to end product release process withing production department
• Deviation management and adherence to daily, weekly targets
• Raise deviations, complete forms and investigations as required and implement corrective action
• Facilitate incident review process
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution
• Ensure deviation owner allocation and re-allocation in accordance to priorities
• Ensure CAPA actions are implemented (deviations, CAPAs, Change controls)

Process and system improvements

• Continuously review process impacting manufacturing and release to identify and implement optimization measures to improve efficiency and effectiveness
• Manage, review and approve change control programs and deviations/ concessions comply to standards and specifications
• Optimise processes and identify gaps in policies/ procedures
• Drive CAPA investigations in area of focus
• Implement and maintain KPIs and trackers supporting business objectives

Planning

• Plan and prioritise own and team daily, weekly and monthly activities
• Determine, request and use resources/ assets optimally
• Align activities with business and customer product release priorities

Stakeholder management

• Key interface between production and support departments with main interface being with the QA department
• Customer interface as needed to share information, feedback on open items,
  retrieve guidance and facilitate priorities

GMP Compliance

• Facilitate and support audit management
• Enforce and control area compliance (personnel, documentation, process, product)
• Ensure production process adherence to standards and specifications
• Enable teams and process to achieve documentation and deviation right first time targets

Requirements

Background/experience

• BPharm Degree
• 1-3 years’ related work experience
• Pharmaceutical manufacturing experience

Specific job skills

• Comprehensive knowledge of pharmaceutical manufacturing, standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives

Competencies

• Leadership
• Managing complex task and integration of multiple variables
• Interrogating information
• Meeting deadlines
• Finalising output
• Taking action

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Description

Fine Chemicals requires the services of a highly competentR&D Support Analystfor theTechnical Support & Development Department. To qualify for this position suitable candidates must fulfill the following requirements.

JOB REQUIREMENTS:

• Educational requirement is a Formal Tertiary Qualification in Chemistry - National Diploma or BTech.
• Minimum of 3-5 years’ experience in a pharmaceutical laboratory.
• Thorough knowledge and understanding of cGMP (current Good Manufacturing Practice) and the manufacture of Active Pharmaceutical Ingredients (APIs).
• Must be computer literate, MS Windows, i.e. Word, Excel, Outlook PowerPoint, etc.
• Good practical and theoretical knowledge of analytical chemistry.
• Proven problem-solving skills and techniques.

BASIC JOB FUNCTIONS (Brief Summary):

• Analysis of equipment cleaning samples, raw materials, in-process, and final bulk product samples according to standard operating procedures and test methods.
• Carry out analysis and activities in a safe manner in accordance with OHSE and Good Laboratory practice guidelines.
• Analytical support to the TSD department as and when analysis feedback is required on samples.
• Complete analysis on time as per set target times and dates.
• Ensure tasks are performed in a manner that is compliant with Good Laboratory Practice and that other Regulatory guidelines are adhered to.
• Assist the Quality Control Department with analytical analysis should all TSD operational requirements be met.

PERSONAL ATTRIBUTES (Brief Summary):

• Good organisational skills, with a hands-on and honest approach.
• Good interpersonal skills.
• Exceptional attention to detail and accuracy.
• Good communication (written and verbal) and excellent report-writing skills.
• Ability to critically evaluate data and work under pressure.
• Ability to perform tasks concurrently even if it means working late or overtime.

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OBJECTIVE:To perform general administrative tasks

KEY RESPONSIBILITIES

Operational Activities

• Execute daily tasks and work instructions according to the relevant SOP's
• Operate computer systems by capturing data, printing standard reports, etc.
• Perform reconciliations of data
• Conduct cyclical counts as and when required
• Update and maintain databases
• Review and manually update SOP’s as and when required
• Generate reports as per instruction
• Verify and interpret the accuracy of data and audit documentation
• Ensure that all relevant documentation gains the necessary signatures for completion
• Maintain accurate filing and retrieval of Documentation
• Schedule appointments and answer telephones as and when required
• Perform any other administrative tasks relating to your work as and when required
• Communicate with internal and external stakeholders to achieve work objectives

Human Resources (Compliance to Labour Legislations and In-house Best Practice)

• Familiarise yourself with at all times act in accordance with the company policies and
  procedures
• GDP/GWP Compliance
• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Comply with GDP/GWP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are stored according to the required SOP’s and documentation

Health, Safety and Environmental Standards

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment as and when required.
• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury

EDUCATION & EXPERIENCE

• Matric/Grade 12
• Computer Literate
• 1-3 years administrative experience

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Job purpose

• To support the compilation and review of quality and regulatory documentation for regulatory submissions.
• Ensure the effective quality and regulatory change management for products manufactured by facilities contracted by Aspen SA Operations.

Responsibilities

Regulatory Compliance

• Regulatory affairs evaluation and approval of Change Requests for relevant Aspen SA manufacturing and CMO sites.
• Compile data packs for new product introduction projects or variations that are compiled for Aspen manufacturing sites or CMOs.
• Define implementation timelines for post registration variations for Aspen SA Operations and CMO products to ensure variations are submitted in accordance with business requirements.
• Provide regulatory intelligence and guidance on regulatory strategies for site projects.
• Ensure compliance with regulatory guideline requirements pertaining to product registrations and variations.
• Maintain and oversee the control of the product dossier IP where Aspen SA Operations is the MAH.

QS Management

• Preparing and adhering to relevant process flows and SOP’s regarding quality system responsibilities.
• Timeous management of records in the relevant Change Management Quality System,
• Review and approval of required master documentation from relevant change request
• Support any quality related processes in quality risk management, documentation management, or master data requests for Aspen SA Operations
• Drive continuous improvement projects to improve efficiency and compliance within Aspen SA Operations.

Sub-contractor Change Management

• Quality and Regulatory evaluation of Change requests for manufacturers/ distributors contracted by Aspen SA Operations
• Advising and follow up on execution of supporting data required to ensure regulatory and quality compliance for change requests.
• Ensure that CMOs comply with the latest regulatory GMP and product registration requirements

Skills Required

Background/experience

• Matric/ Grade 12
• BPharm Degree (Baccalareus Pharmacia)
• 2-3 years of experience in Pharmaceutical Manufacturing and/ or Quality Assurance Environment
• Sound knowledge of Good Manufacturing and Good Documentation Practices
• Knowledge of Regulatory Affairs and product dossiers
• Computer literate

Specific job skills

• Strong working knowledge of pharmaceutical manufacturing
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives.
• Ability to liaise with different people and build relationships.

Competencies

• Offering Insights
• Taking Action
• Investigating Possibilities
• Communication skills

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Job purpose

• Manage warehouse enquiries that are inventory related.
• Provide a flexible, reliable, and efficient inventory and system support with fast turnaround time and timeous communication.
• Systematically reduce the handling of product to minimize damages and losses.
• Track and manage inventory accuracy by planning and managing regular cycle counts in warehouses to ensure that physical stock matches systematic stock at all times.
• Investigate and report on cycle count variances and possible root causes.
• Propose and manage inventory accuracy initiatives.
• Assist in the planning and management of full stock counts (mid-year and financial year-end).
• Manage and coordinate stock ageing reports to determine whether the stock needs to go for retesting or for destruction.
• Track and Trend daily stock accuracy between EWM and ERP
• Resolve any discrepancies between physical stock and systematic stock.
• Drive adherence to all housekeeping and warehouse KPI’s.
• Maintain a safe and healthy work environment by establishing, following, and enforcing standards and procedures and complying with legal regulations (GMP/GWP standards)

Responsibilities

Inventory and Systems Health

• Drive and assist in scanner training and awareness in the warehouse.
• Perform monthly and quarterly warehouse audits on inventory and system health.
• Track, trend, and report on stock ageing.
• Drive the destruction process with warehouse managers and controllers.
• Track, trend, and report on overdue open reservations.
• Manage and report on open and overdue STO’s to drive stock accuracy.
• Message Queue Management – Assist in resolving queues and also training others on how to resolve message queues.
• Interim Bin Management and Reporting – No Stock should be interim bins longer than 3 days. Interim bins to be empty for stock takes.
• Cycle and stock counting – Manage and plan cycle and stock counts and ensure they are done on scanners. Develop and implement cycle count plan. Develop and implement mid-year and year end stock take plan. Support and resolve queries raised during cycle and stock counts.
• Difference Analyzer – Manage difference analyzer.
• Internal Systematic Movements – Track, trend, and report on stock variances on a monthly basis.
• Support in preparation for and during financial, legal and compliance audits in the warehouse
• Completes system updates and quarterly/annual audit work and preparation.
• Drive training and adherence to business rules to support stock rotation in the warehouse.
• Manage and drive stock accuracy in the warehouse to support Material Requirements Planning and production.
• Support in scoping and executing critical improvement projects within supply.
• Manage and report on Obsolete and slow-moving stock.
• Update Material Master and Bin Master as required.
• Drive standardization and adherence to inventory and system policies and standards. Ensure returns are processed quickly and accurately.

Business Support

• Manage, resolve, or escalate all warehouse queries around inventory and systems performance in a timely manner.
• Manage, resolve, or escalate all stakeholder queries around inventory and systems performance in a timely manner.
• Identify skills and system gaps and create or update training documents to mitigate.
• Train users on new processes and system.
• Drive training and or refresher training to empower and upskill warehouse users.
• Alerts and reports to management on process and system failures.
• Support the Warehouse Managers with the maintenance master data in ERP.
• Work closely with cross-functional teams to integrate inventory management with other business processes.
• Manage and implement ad hoc requests and projects from Management.
• Proactively control the risks associated with inventory.
• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood, and followed.

Inventory Projects

• Drive continuous improvement for inventory and systems.
• Ensure training occurs for new inventory and systems improvement plans.
• Implement, manage, and monitor inventory accuracy projects.
• Collaborate and communicate with various departments on their inventory and system needs.
• Drive automation of processes for inventory and systems.
• Participate in Material Master Clean-up and maintenance projects.
• Plan, implement, execute, and maintain physical inventory count team across warehouses.
• Review and recommend to ERP Master Data to drive system and process optimization (e.g. lot sizes, total replenishment lead time, ERP controllers etc.)

Requirements

Skills Required

Background/experience

• Minimum National Diploma in Supply Chain Management, Industrial Engineering, Logistics or similar (Bachelors degree preferred)
• 3 - 5 years relevant experience in a supply chain or warehouse clerical role

Specific job skills

• Knowledge of Pharmaceutical, Food and or FMCG manufacturing processes and operations environment.
• A sound knowledge of relevant quality working standards & safe working procedures as well as the requirements of the Health and Safety legislation (OHS Act and in accordance with your specific SHE appointment), also including GWP and / or cGMP, GDP, and safe work practices.
• Proficient in Microsoft Office Suite (including Excel), SAP, warehouse management systems and database systems.
• Experience in inventory control process

Competencies

• Meeting Deadlines
• Planning and organizing
• Flexible and Adaptive to Change
• Operations Analysis
• Collaborative Approach
• Problem-solving
• Time Management
• Accuracy and attention to detail
• Strong numeracy skills
• Supply Chain
• Inventory Management
• Warehouse Management Systems (WMS)
• Enterprise Resource Planning (ERP)
• Planning and Organizing

Use the link(s) below to apply on company website.

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